The Bode City Council met Monday July 7, 2025 at 5:30PM in the council chambers. Council members Fulwider, Miller, Hasfjord, and Tepner were present. Absent McKenna. Mayor Peterson called the meeting to order with a motion by Miller, second by Fulwider to approve the agenda as posted. A motion was made by Miller, second by Hasfjord to approve the minutes of the June 2^nd meeting as published with an amendment to include the entire SOFA activities:

STATUS OF CDBG FUNDED ACTIVITIES

June 2, 2025

1. General description of accomplishments to date:

To date, the lagoon work has been completed, with an estimated 1.21 million gallons of sludge removed and properly disposed of. To date, completed sanitary sewer rehabilitation work includes all spot repairs and the replacement of all manhole castings. Work is 30% complete as of 6/2/2025.

2. Summary of expenditures to date:

To date $125,785.00 has been expended in CDBG funds and $221,165.81 in SRF funds for a total of $346,950.81

3. General description of remaining work:

Sewer cleaning/televising, sewer lining, and manhole lining and restoration.

4. Location of proposed activity:

29 manholes and sewer pipes throughout the incorporated City of Bode, as well as sludge removal in the lagoons to the east of the city.

5. General description of changes made to the project budget, performance targets, activity schedules, project scope, location, objectives, or beneficiaries:

The amount of Community Development Block Grant (CDBG) funds available for this project is $500,000

The City has contracted with MIDAS Council of Governments to provide grant administration for the project. The original contract amount was not to exceed $20,000, of which $6,696.00 has been paid.

The City contracted with Doyle Construction as general contractor for the sanitary sewer system rehabilitation of the wastewater treatment system improvements project. The original contract amount was $1,060,141.50, of which $228,154.81 has been paid.

The City contracted with Midwest Injection as general contractor for the lagoon sludge removal of the wastewater treatment system improvements project. The original contract amount was $118,000, of which $112,100.00 has been paid.

To date, there is one proposed change order, Change Order #1, for Doyle Construction totaling $59,466.96. This change order is to address unexpected conditions that were discovered during construction, including service size and line replacement, and additional rock for pavement thickness.

5. Person(s) authorized to receive and respond to citizens proposals, questions and complaints concerning proposed or funded activities will be:

6. Person(s) available and able to provide technical assistance to groups representative of low- and moderate-income persons in preparing and presenting their proposals for the request and use of federal funds.

MIDAS Council of Governments

602 1^st Avenue South

Fort Dodge, IA 50501

(515) 576-7183

Todd McMahon, City Maintenance informed the council with the jetting and cleaning of the sewer lines with lots of water used, he will have the lagoon in draw down again. Todd also informed the council that he will be retiring and gave the date of December 5^th as his final date of employment. Mayor Peterson appointed council Tepner and Miller to gather information on wages and benefits, along with job description and a time frame to advertise for this position. They will bring this information to the August 4^th council meeting.

A building permit for a fence located at 303 Rossing Ave was reviewed. City Clerk directed to contact the applicants on what type of fence will be used. This permit is tabled until the August council meeting for further review.

A motion was made by Miller, second by Tepner to approve a building permit to Twin Rivers CSD for a cement pad that will be utilized for a diesel barrel that will include concrete barriers. All ayes, motion carried.

City Clerk informed the council of the status of the Iowa Finance Authority, 122,287 has been spent from the total of the CDBG funding, and 275,848.96 has been requested for the SRF Loan on the sewer project. Two invoices from our engineering company one for 16,469.24 and another for 11,443.12 in a total amount of 27,912.36 will be sent as payables to be included in this project cost.

A motion was made by Fulwider, second by Miller to approve the contract for sanitary landfill services with the City of Spencer. A copy of the contract is available at the city hall. This contract continues through June 30, 2026. All ayes, motion carried.

The following bills were examined and approved for payment:

Monthly Gross Wages 9659.84 Arends & Lee 768.30

Centurylink 446.83 Algona Publishing 1 year subscript 63.00

MidAmerican Energy 1212.31 Danko Emergency Equipment 226.01

Bennett Sanitation clean-up days 482.50 Agsource Coop Services 14.50

Bound Tree Medical supplies 1090.96 Martin Marietta rock 259.92

Alex Air Apparatus 1583.73 Bomgaars 44.97

Josh Berte Thermal Firepro 599.00 D.L Peterson 6-month mileage 250.00

IPERS 1456.19 Fed & FICA 1936.36

Agsource Coop 14.50 Central Iowa Distributing 462.00

Bennett Recycling July-sept 1200.00 Century link 446.53

Farmers Coop Diesel, tank rent 1268.98 Continental Research 289.23

MidAmerican Energy 1286.73 Hawkins Inc 259.90

Humboldt Ace Hardware 36.07 Iowa DNR Water Supply Fee 33.05

J & A Outdoor Equipment blower 599.99 Todd McMahon clothing allowance 250.00

Short Elliot Hendrickson 16,469.24 Northwest Communications 31.48

Short Elliot Hendrickson 11,443.12

General 15,766.38

Road Use Tax 1,873.02

Water 4,798.41

Sewer 28,874.36

Landfill/garbage 3,171.52

The meeting adjourn @ 6:45PM

Becky Struthers, City Clerk